FLYR Hospitality's Groups Quotation Tool complements our industry-leading algorithms and real-time automation of your property’s dynamic pricing to fully optimize pricing intelligence across your core business segments.
How to create a group quotation
1. Enter "General Information" about your property and group
Property- Select the name of the property for which you are running this quotationName- Enter the name of your groupCompany- Select an associated company name from a list of values populated from PMS data we have receivedGroup Budget- Enter a gross revenue figure here if your group has provided this informationTotal Budget = Full budget for all components of the group (e.g. rooms, ancillaries, etc.)
Accommodation Budget per Room = Budget for room rate only
Total Budget per Room = Full budget for all components of the group on a per room basis
Budget per Guest = Full budget for all components of the group on a per guest basis
Alternative Properties- Select up to 4 additional properties for which you would like to run an analysis of the primary group dates
Click Next
2. Input dates for the group booking
Note: The calendar selector is inclusive of check-out date. Your block request will not contain an input for the final date in the range you select in this step.
Dates- These are the primary check-in and check-out dates for your group. If you selected Alternative Properties in the previous step, these are the dates that will be included in those quotations.Alternative Check-In Date- Enable to input an additional, specific check-in date.Hint: Use when the group has a specific, second-choice date that they would be open to considering.
Same Day of Week- Enable to include analysis +/- two weeks of your primary check-in date for the same DoW stay pattern.Hint: Use when the group may not have flexibility in stay pattern, but could be shifted to a different arrival date.
Days Around- Enable to include analysis +/- two days of your primary check-in date.Hint: Use when the group may not have flexibility to shift their ful date range, but could adjust their arrival date slightly.
💡 We recommend always including alternative dates in your group inquiries! This gives you crucial visibility into more profitable dates right from the start.
3. Select the requested inventory types
You have a great deal of flexibility in input options for inventory types. Our group quotation tool will support an inquiry of Any Inventory (Run of House), specific inventory type, or a combination of both across your inventory groups and types.
Any Inventory- Select this option for a Run of House inquiry. Our engine will look to displace allocate rooms based on lowest amount of displaced revenue.Specific Inventory Type or Group- Select a single inventory type or an entire inventory groupCustom Pools- Create precise inventory mix requests by combining Inventory Types across different Inventory Groups (e.g., Standard King and Deluxe King)Comp Units- Select this option if you are offering complimentary units as part of your negotiation and want these rooms considered as a cost in your pricing analysis.
You can add additional inventory types by pressing Add Units.
Input the number of units your group is requesting for each inventory type for each night of the block. You will be shown a value of how many units you currently have left to sell to the right of the input field, as well as the total bookable unit count for your selected inventory input.
The Nº Guests field at bottom will auto-populate with one guest per room. This value will be used for any variable ancillary charges that apply on a per person basis, and can be updated by clicking in the field.
Note: Once you've manually updated this value, the total will no longer auto-populate should you adjust the number of rooms requested.
Requests above left to sell - Should your requested number of units exceed the number of units you have left to sell, a Cost of Walk field will be enabled for input. This is not required, but allows for you to associate a cost, per room, per night, to any OTB units that could no longer be accommodated if this group is accepted.
Click Next
4. Input additional considerations
Our group quotation tool allows you to account for both fixed and variable ancillary revenue types, as well as commission to be paid.
Fixed Ancillary Revenue are revenues this group will generate that do not depend upon the number of guests or rooms, such as rental space or a gross catering revenue amount.
Click
Select Categoryand select your Ancillary Revenue category from the dropdownIn
Type Gross Revenue, enter the gross revenue amount that will be contracted for this ancillary revenue category
Variable Ancillary Revenue are revenues this group will generate that do depend upon the number of guests or rooms, such as parking or a per person breakfast charge.
Click
Select Categoryand select your Ancillary Revenue category from the dropdownIn
Type Gross Revenue, enter the gross revenue amount per calculation basis (e.g. €15 per guest or per unit) for this ancillary revenue categoryClick
By Guestand select whether this gross revenue amount is charged per guest or per unitClick
All Nightsto select for which nights this revenue will apply. You can select all (default), or any combination as best fits your needs.
Commission is a cost that will be paid out of top line group revenue to a third-party intermediary for sourcing or facilitating group business.
Select
Total Revenueif the commission will be paid as a single percentage of all group revenueSelect
Accom and/or Ancillaryif one of the following situations applies:The commission is only being paid on accommodation
Commission is being paid on both accommodation and ancillary revenue, but at a different percentage amount
Note: A value is required for Accom commission with this selection
Enter the percentage amount is applicable for this particular group
For more details about commissions and channel costs as they apply to groups, please refer to this knowledge base article.
Click Quote to load your Groups Quotation results.